Job Details


Office Adminstrator

Ref: CP5400 Salary: £21000 - 25000 DOE Contract Type: PermanentLocation: Canterbury

Are you an experienced office administrator with a strong attention to detail?

Are you looking for a rewarding role where you can work independently and support the smooth operations of a thriving business?

If so, we have the perfect opportunity for you!

Our client is seeking a talented Office Administrator to ensure the correct flow of office procedures and provide invaluable support to two Company Directors. This stand-alone role requires someone who can handle various office duties and maintain excellent organisational and communication skills.

Key Details:

  • Working Hours: Monday to Friday, 9:00 am to 5:00 pm
  • Annual Holiday Entitlement: 28 days (including bank holidays), running from 01/01 to 31/12 (with 3-5 days reserved for the Christmas shutdown)
  • Experience Required: Office administration expertise
  • Location: Canterbury (own transport required due to rural location)

Role and Responsibilities:

As and experienced Office Administrator, you will play a crucial role in the daily operations. Here's an overview of your responsibilities:

  • Serve as the first point of contact, handling incoming and outgoing calls from customers and suppliers
  • Create and manage orders for customers using Sage software, while effectively communicating with customers regarding queries, updates, and delivery bookings
  • Coordinate delivery logistics, ensuring timely bookings and accurate documentation
  • Maintain accurate stock levels using MS Excel, raising purchase orders to suppliers via Sage and addressing any queries or updates related to deliveries
  • Organise and maintain production files, ensuring all purchase order information and timings are up to date
  • Enter supplier invoices and reconcile them using Sage, checking statements, and ensuring timely end-of-month payments
  • Handle credit card payments, prepare statements for reconciliation, and maintain accurate records
  • Obtain prices and book delivery vehicles with suppliers
  • Manage and order stationary stock, liaising with the workshop to maintain and order component stock
  • Organize and maintain company documents, ensuring proper filing and organization
  • Assist and collaborate with the Directors, Production, Workshop, and design teams as needed
  • Perform other ad hoc tasks and processes as required

Qualifications and Skills: To excel in this role, you should possess the following qualifications and skills:

  • Proven experience in office administration or a similar role
  • Ability to work under pressure and meet deadlines
  • Excellent organisational and communication skills
  • Strong attention to detail, ensuring accuracy in all tasks
  • Self-motivated, trustworthy, and able to work independently
  • Confident telephone manner, capable of providing professional customer service
  • Familiarity with Sage software is desirable but can be taught
  • Proficiency in common MS Office 365 programs, including Outlook for email, Word, and Excel
  • Good command of the English language, with excellent spelling and numeracy skills
  • Own transport is necessary due to the rural location of our clients business

Join the team: If you are ready to take on an important role within  a business and contribute to their continued success, we would love to hear from you! Our client offers a supportive work environment, competitive salary, and opportunities for growth and development.

To apply, please submit your CV and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.

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Consultant Details

For further information on this opportunity please contact:

Claire Pitchford

Tel: 01303 220844


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